Are you considering an office move? Do you think your business would fare better in a new location? Moving an office is a huge step, and one of the trickiest parts is moving your phone system. After all, consumers expect you to be available whether they are trying to make a purchase, get in contact with customer service or something else. If they cannot get in touch with you, it can be a real blow to your business.
A Handy Phone Relocation Checklist
Where should you begin? The first thing you should worry about is reducing the number of distractions and focusing on having the lowest amount of downtime possible during every step of the move. Planning will be necessary to accomplish a smooth transfer. Here is a comprehensive list of what needs to be completed before your official moving date.
- Check with your phone company about the process of moving your current system.
- Look up all of the options you will have once you relocate.
- Understand all the Internet options available to you.
- Figure out what kind of access you will have in your new place of business. If there are no existing wires for the high-speed service needed to use your phone system, it may be necessary to prepare for some pretty lengthy installation time. Do you have a PBX? If so, you will have to factor in additional time to port numbers, upgrade the software you have and re-provision routes.
- Create a backup to protect all of your important data. Sometimes equipment is damaged during a move, and valuable information can be lost.
- Move the PBX, phone and all of the cords associated with it.
- Hope and pray that everything works as it should once your system is reconnected!
- Make sure your new office space has enough space for your equipment to fit.
The list continues, but you should have a good idea of how this works and how much risk is involved.
If you have only given relocation a little thought, you should consider a more straightforward option that has less risk – cloud communications.